State entity responsibilities
Plan and prepare
Assess and consult
Procure and productize
Per the Executive Order, all state entities are required to consider GenAI pilots by July 2024. As state entities look to GenAI solutions to enhance and improve the programs and services state government provides to the people, state entities must assess the impact to the state workforce, engage the state workforce and receive feedback on the GenAI solution, and determine how GenAI can support state employees in their daily responsibilities and tasks.
In addition, all state entities must prepare for incidental GenAI purchases by:
- Assigning an executive to be your state entity’s GenAI lead to continuously monitor and evaluate GenAI tools.
- Attending mandatory training(s).
- Reviewing annual employee training and policy to ensure staff understand and acknowledge the acceptable use of GenAI tools.
State entities seeking intentional GenAI purchases must also:
- Conduct a comprehensive analysis to identify a business need and thoroughly assess the problem, evaluate the implications of using GenAI to meet that need, and identify potential solutions through market research.
- Assess the risk of deploying each use case being considered.
- Confirm that necessary internal policies, processes, and protocols exist to properly manage, and monitor GenAI.
- Prepare data inputs and test models thoroughly before deploying to the public, gathering feedback and correcting outcomes to minimize bias and inaccurate information.
- Continue to evaluate each GenAI tool throughout its use within a department, always including a human in the loop for riskier solutions.
- Establish a GenAI-focused team to evaluate potential uses of GenAI and its implications for ongoing operations and program administration.